The Town of Vienna hosts dozens of events every year, from annual festivities like ViVa Vienna to unique occasions like last year’s Virginia State Little League Tournament.
The permitting process for those events, however, is a little chaotic, with different departments requiring separate applications and expectations for parking, scheduling, and other logistics determined on a case-by-case basis.
Vienna hopes to clear up the resulting confusion for both staff and event organizers with a newly proposed policy that would establish rules for all special events hosted on public property, including streets and town parks, and outdoor private property.
“While the Town reviews special events currently, formalizing the regulation of such events will provide for coordinated and consistent policies to ensure the health and safety of patrons…and to protect the rights and interest of the Special Event permit holder,” Vienna Parks and Recreation Director Leslie Herman told FFXnow by email.
According to town staff, Vienna is seeing an increase in demand for events from businesses and nonprofit partners.
Challenges created by the lack of a unified application and review process include:
- Lack of requirements for special event application for all scenarios, including information that may be required for the Police Department, Parks and Recreation, and Public Works to anticipate the number of employees that may be necessary to assist with the event
- Ambiguities on what qualifies as a special event
- No cap on how many special events a business or non-profit can hold per year
- Need to develop a standard submission deadline on when an event organizer has to submit the application (ex. application must be submitted so many days before the actual event)
- No requirement to show a parking plan for event organizers and event participants
Using a policy from the Town of Purcellville in particular as a guide, the draft ordinance lays out criteria for approving or denying an event permit, the application timeline, and information that organizers need to provide, such as anticipated attendance numbers and safety, parking, and security plans.
The ordinance also proposes an application fee of $50 or $100, depending on whether the organizer is based in town limits. Those funds would cover the administrative costs of processing each application, according to the draft.
Other potential fees include a rental fee for nonprofits to use the Town Green and up to $65 per hour for every police, public works, and parks and recreation employee needed to support an event.
Herman says the policy will provide “a mechanism” for the town to consistently recoup costs related to personnel, equipment and supplies, sanitation, property maintenance, and other event-related expenses.
“Town-sponsored Special Events enrich the Town’s vibrant, caring, and inclusive community identity and spirit,” Herman wrote. “The Town recognizes that Special Events hosted by non-profit organizations and private businesses also provide economic and social benefits to the community.”
The draft policy will be discussed by the Vienna Town Council in a conference session tomorrow (Thursday).
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Camps are just the beginning of what’s in store at Art House 7 this summer. We’re thrilled to offer an array of exciting classes for both kids and adults!Rediscover your creativity with some of our AH7 favorites, such as drawing, hand-sewing, modern embroidery, and our popular 3-week Jump into Crochet classes. But that’s not all! We’ve added some fresh and exciting options to our summer class selection, guaranteed to spark your imagination.
To enhance your artistic journey, we have intensified some of our Ceramics: The Wheel classes to a full 3-hour duration. This extended time allows for more creativity and skill development in each class session. If you’re eager for a captivating twist, give Contemporary Still-Life Drawing & Painting a go. Or why not try an immersive outdoor painting adventure? We have a unique opportunity for you to bring your painting skills to life while learning and creating in the great outdoors with our Landscape Painting: Studio and Plein Air class!
We invite you to visit our website and explore our full Summer Session schedule, brimming with a diverse range of classes and camps. Classes and camps begin June 20th. Unleash your inner artist, broaden your horizons, and embark on a summer adventure like no other. Let’s make this a summer to remember at Art House 7!
Potomac Harmony Chorus has a new director! We’re ready
to kick off the season with new music, a new approach, and YOU!
Potomac Harmony is one of 500 choruses in Sweet
Adelines International. We’re a vibrant,
contemporary, inclusive, welcoming, and open community of women singers who
perform four-part harmony, barbershop style, committed to a high level of
achievement through teaching, mentoring, personal growth, and performance. Our vision is to entertain, educate, and
enrich lives through musical expression while promoting the barbershop art
Potomac Harmony recently had our first performance
with our new director, receiving rave reviews! We invite you to stop by any Wednesday
evening and be part of the fun and harmony!
Army Birthday Festival – Free and Fun
Make Saturday, June 10, 2023 a great day!
Come celebrate the Army Birthday Festival at the National Museum of the U.S. Army from 9:00 a.m. – 5:00 p.m. Rain or Shine!
• Experience outdoor and indoor fun activities, for all
Unveiling of West Ford historical highway marker
Gum Springs will be celebrating 190 years of its founding by freedman West Ford on Saturday, June 17, 2023. To kick-off the celebration, there will be an unveiling of a Virginia historical highway marker for West Ford on Fordson Road